Madrasa & Masjid Management
Students, attendance, chanda and donations recorded together — so the committee can show donors where the money went.
A madrasa or masjid runs on two things that are rarely written down in the same place: the students, and the money. Admissions and attendance sit in a register with the ustad. Chanda, monthly donations and Ramadan collections sit in a receipt book, a cash box, and the trust of whoever holds them. Nobody doubts anyone's intention. The difficulty arrives when a donor asks what their contribution paid for, or when a committee changes hands and the new members inherit no record at all.
What gets built is scoped to how your institution actually operates: the student roll and attendance on one side, donations and expenses on the other, and reports the committee can put in front of donors. It should also survive Ramadan, when a month's collection arrives in a few days and whoever is on the desk has no time to be careful.
What it fixes
- Student records in a register, so producing a list of current students, or finding one old student's file, takes an afternoon
- Attendance marked but never totalled, so a child drifting out of class is noticed late
- Chanda and donation receipts in a book with no running total by donor, month or purpose
- Donors asking where their money went, and the honest answer being a verbal summary
- Ramadan collections arriving faster than they can be recorded properly, with reconciliation attempted afterwards from loose slips
- Salaries, utilities, rations and construction all paid from the same pool, with no split by purpose — so a committee handover leaves the new members a cash box and no history
What gets built
A starting point, not a fixed list. The build is scoped to your own process before anything is written.
Student records
Admission details, guardian contact, class or darja, hifz or nisab progress, and departures recorded, so the roll reflects who is actually present.
Attendance
Daily marking by class with monthly summaries per student, which is what makes an absence pattern visible while it can still be acted on.
Donations and chanda
Receipts issued against a donor record with the purpose captured — general, construction, iftar, zakat, sadqa — because that distinction is the point of keeping the record at all.
Recurring donors
Monthly committed amounts tracked against what has actually been received, producing a pending list instead of a round of phone calls.
Expenses by head
Salaries, utilities, rations, construction and your other heads recorded separately, so income and spending can be shown side by side for any period.
Donor-facing reports
Collection and spending for a period, by purpose, in a form a committee can hand to a donor or read out at a meeting.
Who this is for
Madrasas, masjid committees and trusts with enough students or enough donation volume that registers and receipt books have become a liability — often from around a hundred students upward, or where construction is planned and donors expect to see accounts. A small neighbourhood masjid with one collector and one register does not need this. It is not an accounting or audit system either: it records income and spending against purposes and produces reports. It cannot by itself ensure zakat funds are segregated correctly or that a trust meets its obligations — those remain decisions for your committee and your advisers.
Questions
Will this satisfy an auditor, or donors who ask for accounts?
It will give you complete, searchable records and period reports by purpose, which is what most donors and committees actually want. Whether it satisfies a formal audit depends on your trust's obligations and how your accountant presents the figures. If there is an audit requirement, say so during scoping so it is designed in rather than discovered later.
Several people collect during Ramadan. How is that handled?
By naming the collector on every receipt and keeping a per-collector daily total that can be handed over and signed off. This is the part worth building carefully — and worth deciding in advance who may amend a receipt once entered, because in Ramadan entries will be made quickly and some will be wrong.
Can donors give online?
JazzCash, Easypaisa or a card gateway can be integrated, but each needs the institution's own merchant account, their approval, and their fees per transaction — which on small donations can be a meaningful share of the amount. We scope it separately, and we will say plainly if the fees make it not worth it at your donation sizes.
Tell us how your madrasa runs.
We scope it first — what it takes, how long, what it costs. No obligation.